INTRODUCTORY
The City Council of the City of Columbia, Missouri met for
a regular meeting at 7:15 p.m., on Monday, November 5, 2001, in the Council Chamber
of the City of Columbia, Missouri. The roll was taken with the following results:
Council Members JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, and CRAYTON
were present. The City Manager, City Counselor, City Clerk and various Department
Heads were also present.
APPROVAL OF MINUTES
The minutes of the regular meeting of October 15, 2001, were
approved unanimously by voice vote on a motion made by Mr. Loveless and a second
by Mr. Hutton.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
Mayor Hindman noted that R239-01 and R240-01 would be added
under Old Business.
The agenda, as amended, including the Consent Agenda, was
approved unanimously by voice vote on a motion made by Mr. John and a second
by Mr. Loveless.
SPECIAL ITEMS
1. Presentation of Award from the Fire Department.
Brent Dometrorch, Assistant Fire Chief, explained that the
Department has received this award four times in the last five years for zero
fire deaths in Columbia. He thanked the Council for their support of the department.
2. Distinguished Budget Presentation Award.
Mr. Beck explained that the City has received this award for
21 consecutive years. He thanked the department for their efforts.
SCHEDULED PUBLIC COMMENT
None.
PUBLIC HEARINGS
B337-01A Authorizing Change Order No.
1; approving the engineer's final report; levying special assessments;
appropriating
funds for the Annual Sidewalk Project.
The bill was read by the Clerk.
Mr. Beck explained that this item had been amended and tabled
at the last meeting because of some questions regarding legal descriptions. He
said the prepared amendment sheet corrected the error.
Mr. John made the motion that B337-01A be amended per the
amendment sheet. The motion was seconded by Mr. Hutton and approved unanimously
by voice vote.
Mayor Hindman reopened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
B337-01A, as amended, was read with the vote recorded as follows:
VOTING YES: JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING
NO: NO ONE. Bill declared enacted, reading as follows:
(A) Voluntary annexation of land located
on the west side of Warren Road, approximately 2,400 feet north of
New Haven
Road.
Item A was read by the Clerk.
Mr. Beck explained that this 3.75 acre tract is located in
east Columbia. The applicant is requesting connection to the City's sewer line.
An indication has been made that the property owner will make a future request
for R-1 zoning.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
Mayor Hindman noted that no action is required at this point.
(B) Landscaping at the Armory parking
lot.
Item B was read by the Clerk.
Mr. Beck noted the estimated cost of the project to be $13,000.
He stated no parking spaces will be lost as a result of the landscaping plan.
Mr. Beck explained that the planting islands within the interior of the lot will
reduce the adjacent stalls to 16 feet. These spaces will be used for compact
cars only.
Mayor Hindman opened the public hearing.
There being no comments, Mayor Hindman closed the public hearing.
Mr. Janku said he received a request that the light poles
be changed to something more attractive than the present wooden ones. In regards
to landscaping, he would like to see the northwest corner of Eighth and Ash landscaped.
He thought that some relatively modest plantings could dress up the corner. Mr.
Patterson said the recommendation was for a bench at that corner rather than
ground level landscaping because it is a high pedestrian traffic area and it
would be difficult to maintain. Mr. Janku asked if funds are available for a
bench. Mr. Patterson indicated that this improvement would be part of the downtown
urban beautification project. Mr. Janku stated he would like to see some sort
of planting in this area.
Mr. John noted that the Armory parking lot is not up to the
same standards of others in the community. He remarked that the parking rates
were just increased because there was not enough money in the utility. He also
noted that the Council received a report outlining the Armory lot is one of two
locations that, if and when the parking utility has the money, would be a better
place for a garage. Although $13,000 is a minor amount of money, Mr. John preferred
that this project be delayed a year to determine what impact the parking fee
increases will have on the utility.
Mr. Janku indicated he would like some information as to the
cost for landscaping the one corner he previously identified. He suggested approving
the project as has been presented, and then have staff report back with those
estimates. Mr. Patterson said he would report back.
Mayor Hindman was hopeful that bike racks could be added to
the lot.
Mr. Janku made the motion that the staff be directed to proceed.
The motion was seconded by Mr. Coffman and approved by voice vote.
OLD BUSINESS
B348-01 Authorizing acquisition of easements
necessary to relocate a power line along the south side of Big
Bear
Boulevard; appropriating funds.
The bill was given second reading by the Clerk.
Mr. Beck noted that some power poles would have to be moved
if the trail is built as approved by MoDOT. The estimated cost is unclear because
of the rock situation, but would be somewhere between $40,000 and $80,000.
Mr. Patterson explained that this process started over a year
ago when staff received final plans for the trail. He reported the City obtained
a design exception from the Department of Natural Resources to allow for an eight-foot
walkway instead of the standard ten-foot trail width to allow a corridor for
both the walkway and the utility poles. Mr. Patterson indicated the utility poles
could be placed on the right-of-way line, however, the current location of the
poles vary from the right-of-way line in such a way that it is not possible to
put the trail in without it being in a circular manner. To do so would again
require DNR approval because of design exceptions. The proposal was to have the
poles put along the right-of-way line, which would require some easements for
anchors and re-establishing the poles.
Mayor Hindman asked about creating bulb-outs. Mr. Patterson
responded that was possible, however, it would also require DNR approval because
of design exceptions. He noted the existing walkway portions would have to be
torn out in order to obtain the lineal alignment.
Mr. Janku asked about moving the trail to the south because
it would cost less to acquire land in this area. Mr. Patterson did not think
that would save any money if it becomes necessary to make major changes to the
trail plan (the City would have to pay more for right-of-way than for the utility
poles).
Mayor Hindman commented that there is one pole which is exceptionally
dangerous. Mr. Janku said there is also a guy wire that cannot be seen too well.
Mayor Hindman asked if the City had the option to leave the plan as is.
Mr. Patterson pointed out that the City is obligated to proceed
with the plan because of grant conditions, otherwise both the state and federal
governments will have to sign-off on any changes.
B348-01 was given third reading with the vote recorded as
follows: VOTING YES: JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
B351-01 Establishing Sanitary Sewer
District No. 144 along Mexico Gravel Road, adjacent to the intersection
of
Mexico Gravel Road and State Route PP.
The bill was given second reading by the Clerk.
Mr. Patterson reported that staff has been working to create
two sewer districts in the Mexico Gravel Road area for quite some time. Late
this afternoon, he was made aware of a potential new property owner in the area
who may or may not be consolidating some of the property, or has some concern
that his property is being included in the district. Mr. Patterson stated if
the Council desires, there would be no problem delaying the issue for two weeks.
The proposed district currently consists of seven separate parcels of land and
the creation of such would cost approximately $121,000. The tax bill amounts
will range from $4,700 up to $60,000. He noted that six of the seven properties
will be subject to City policy and capped at the $5,000 limit.
Mr. Beck noted that if any of those tracts are subdivided,
the property owner would have to pay back some of that money to the City.
William Welsh, 4703 Wrenwood Drive, explained that he has
entered into a contract with the owner of one of the parcels. He said there has
been a problem with a deed that did not get to the Assessor's Office, but he
was certain the problem could be straightened out in the next few weeks. On behalf
of the present owner, Mr. Welsh asked that the parcel be omitted from the sewer
district. His plan was to utilize the A-1 zoning on the property so he could
put mules and horses on it.
Mr. Hutton made the motion that B351-01 be tabled to the November
19, 2001, meeting. The motion was seconded by Mr. Loveless and approved unanimously
by voice vote.
R240-01 Awarding a bid for the sale
of Special Obligation Capital Improvement Bonds, Series 2001A and
Series
2001B.
The resolution was read by the Clerk.
Mr. Beck commented that bids were opened today and the City
received an outstanding bid. He saw that as an indication of our very sound fiscal
situation.
Ms. Fleming reported on the recommendation to accept the bid
of Harris Trust and Savings Bank at a true interest cost (TIC) of 4.44% on a
20-year debt. She displayed a comparative chart showing little difference between
how these special obligation bonds traded and the GO bonds. Mr. Fleming explained
this is because of the City's financial strength and excellent credit rating.
Mr. Loveless asked about the difference between the A and
B Series Bonds. Ms. Fleming explained that the City is borrowing money for the
expansion work of Cell No. 3 and the materials recovery facility at the landfill,
as well as for sanitary sewer work. She indicated the funds for these projects
come from two different business enterprises. Ms. Fleming noted it is to the
City's benefit to combine bonds.
The vote on R240-01 was recorded as follows: VOTING YES: JANKU,
HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
B360-01 Authorizing public sale of
Special Obligation Bonds for solid waste and sanitary sewer capital projects.
The bill was given second reading by the Clerk.
Ms. Fleming explained that this would authorize the City to
issue the bonds.
Mr. Boeckmann pointed out the necessity for substituting documents
received today from the bond Counsel (interest rates are identified, etc.).
Mayor Hindman made the motion that B360-01 be amended per
the substitute bill. The motion was seconded by Mr. Hutton and approved unanimously
by voice vote.
B360-01, as amended, was given third reading with the vote
recorded as follows: VOTING YES: JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN,
CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
B361-01 Amending Chapter 20 of the
Code to add a provision relating to processing fees and advertising costs
for
zoning at time of annexation.
The bill was given second reading by the Clerk.
Mr. Beck explained this amendment would allow staff to waive
the fee for establishing permanent zoning on property at the time of annexation
provided the permanent zoning requested is substantially equivalent to or of
a lesser intensity than the existing Boone County zoning.
B361-01 was given third reading with the vote recorded as
follows: VOTING YES: JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
CONSENT AGENDA
The following bills were given second reading and the resolutions
were read by the Clerk.
B347-01 Accepting easements for utility
purposes.
B349-01 Amending Chapter 14 of the Code
to change the speed limit on portions of State Route B.
B350-01 Confirming the contract of Aplex,
Inc. for the construction of the Park Hill Addition Drainage
Improvement
Project.
B352-01 Authorizing Change Order No.
2 to the agreement with C.L. Richardson Construction Co., Inc.;
approving
the engineer's final report for the Bear Creek Trail Phase III Project.
B353-01 Confirming the contract of Emery
Sapp & Sons, Inc. for construction of improvements at Columbia
Regional
Airport.
B354-01 Authorizing acquisition of easements
necessary for the construction of the Heather Lane Improvement
Project.
B355-01 Appropriating funds for telephone
bills.
B356-01 Authorizing an agreement with
the Missouri Department of Health for the WIC Program; appropriating
funds.
B357-01 Authorizing a grant agreement
with the Missouri Department of Public Safety; authorizing an
agreement
with Advent Enterprises; appropriating funds.
B358-01 Vacating a portion of a utility
easement located south of East Broadway and west of South
Providence
Road.
B359-01 Approving the replat of Lot
11 Sedona Villas, Plat 1.
R226-01 Setting a public hearing: FTA
Grant to fund renovation and expansion of Wabash Station and
purchase
of 103 Orr Street.
R227-01 Setting a public hearing: water
main construction along Scott Boulevard from Vawter School Road to
Thornbrook
Subdivision.
R228-01 Setting a public hearing: voluntary
annexation of property located on the north side of State Route K,
east
of Old Village Road.
R229-01 Authorizing an adopt a spot
agreement with Shelley Soligo.
R230-01 Authorizing an agreement with
First Night Columbia, Inc. for support of the New Year's Eve
Celebration.
R231-01 Authorizing an agreement with
the Missouri Division of Highway Safety for a Law Enforcement
Traffic
Services Grant.
R232-01 Authorizing Supplement No. 8
to the agreement with the Federal Aviation Administration to provide
improvements
to the automated flight service station.
R233-01 Authorizing Amendment No. 1
to the agreement with Sverdrup Civil, Inc. in connection with the design
of
the water storage reservoir and pump at the South Pump Station and Reservoir.
R234-01 Authorizing contracts with various
agencies for special events and festivals.
The bills were given third reading and the resolutions
were read with the vote recorded as follows: VOTING YES: JANKU, HUTTON, LOVELESS,
JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bills declared enacted
and resolutions declared adopted, reading as follows:
NEW BUSINESS
R235-01 Authorizing an amendment to
the agreement with Ameren Energy Fuels & Services Company for
ash
removal services at the City Power Plant.
The resolution was read by the Clerk.
Mr. Beck commented that because the power plant is burning
very clean coal, the City has been gaining extra credits for SO2 allowances.
Last year, the Council agreed that some of these allowances could be traded to
Ameren for their removal of cinders from the stockpile at the plant. Mr. Beck
remarked this agreement would allow for the removal of an additional 15,000 cubic
yards. The value of this exchange is about $142,500.
The vote on R235-01 was recorded as follows: VOTING YES: JANKU,
HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R236-01 Officially naming "Stephens
Lake Park."
The resolution was read by the Clerk.
Mr. Beck explained that the Council had asked the Parks and
Recreation Commission to hold a public hearing on the permanent naming of the
park. During the purchasing process, the City agreed to include the word "Stephens" in
the name. While five names were considered, the Commission recommended naming
the property "Stephens Lake Park".
The vote on R236-01 was recorded as follows: VOTING YES: JANKU,
HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R237-01 Approving the elevation plan for a
mixed use building to be constructed on the north side of Club
Village
Drive, west of Forum Boulevard.
The resolution was read by the Clerk.
Mr. Dudark explained that when this development was approved
by the Council in the spring of 1999, there was a provision that before a building
permit could be obtained, an architectural review elevation drawing had to be
submitted. The City Council needs to determine whether the proposal is substantially
the same as the exhibit which was submitted at the time the C-P plan was approved.
A rendering of both the proposal and the exhibit from 1999 were displayed on
the overhead.
Mr. Loveless asked the Council members who were on the Council
when the plan was approved if the proposal met their perception of being substantially
the same as what was presented.
Mr. Hutton questioned if this would be the first building
being constructed besides Walgreen's. Mr. Dudark said that was correct. Mr. Hutton
asked whether the Council had to approve each building plan brought in. Mr. John
confirmed this assessment unless an architectural committee is appointed by the
Council.
Mayor Hindman and Mr. John concluded the drawings were substantially
the same.
The vote on R237-01 was recorded as follows: VOTING YES: JANKU,
HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R238-01 Authorizing the Finance Director
to write off certain uncollectible receivables.
The resolution was read by the Clerk.
Ms. Fleming believed that everything on the list met the criteria
for write-off.
The vote on R238-01 was recorded as follows: VOTING YES: JANKU,
HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R239-01 Supporting a Boone County Storm
water Grant proposal.
The resolution was read by the Clerk.
Mr. Beck noted that some information regarding this grant
proposal had been forwarded to the Council, but more details had been received
late this afternoon. In order to meet the deadline, he said the Council would
need to act on the request this evening.
Mr. Loveless asked where the $17,000 would be coming from.
Mr. Patterson indicated staff interpreted the request as the
City being willing to commit 20% of a full time employee on the Public Works
staff to the project each year. In addition to that $10,000 would be the fringe
benefits provided by the City, or about 30% more. Mr. Patterson explained the
remaining $7,000 would come from money that has been already approved for this
year in the contractual agreements with the University and the agent for the
University, Mr. Davis. He specified the agreements with Mr. Davis and the University
are approved each year. If the City commits to the grant proposal in its current
form, Mr. Patterson reported it is staff's understanding that the City will continue
the arrangement with the University and Mr. Davis for three more years, and an
employee from Public Works would dedicate 20% of their time for this same period
of time.
Mr. Loveless asked when the City's storm water permit must
be in place. Mr. Patterson said a discharge permit has to be obtained from the
state by March of 2003. Mr. Loveless pointed out that this contract will extend
beyond the period from when the work by Mr. Davis and the University has to be
completed. Mr. Patterson interjected that was not necessarily correct. He said
work in storm water management will continue long after the permit is issued
in regards to monitoring and the development of best management practices. He
believed the grant would be used to develop regulations that would govern the
Bonne Femme drainage area, which he thought would probably be adopted citywide.
Mr. Patterson thought the objectives and goals of the project to be something
to be fully supported because it is a practice that will be implemented for the
entire city.
Roxie Campbell, 6104 E. Sharon, a Park Naturalist at Rock
Bridge Memorial State Park, apologized on behalf of the Team for the rushed manner
in which they approached the City for a letter of support. She thanked everyone
for being responsive to the need. Ms. Campbell explained that the proposal is
being developed by a group of representatives from several state and local agencies
including the Missouri Department of Natural Resources, the Missouri Department
of Conservation, and the Boone County government. The group will focus on the
Bonne Femme and Little Bonne Femme watersheds and will ask local representatives
to develop strategies to protect such. As they met, Ms. Campbell stated the Team
wanted to bring more resources to the project and thought a grant would be the
best approach. Because there are a lot of people working on issues related to
storm water and water quality, the Team believed it would be helpful to have
a person coordinate it. This would involve compiling data bases of scientific
information and creating a Web site so people could access information about
best management practices and water quality data. Part of it would be identifying
sensitive areas, doing water quality monitoring, developing a model conservation
development where best practices could be demonstrated, and identifying resources
that might be set aside as green space in particular developments.
Ms. Campbell reported the grant would provide about $183,000
per year with a match of $122,000. The match would come from several partners.
The match time being requested from the City would be time already being spent
on storm water issues and household hazardous waste education, however, the City
will need to keep track of the time spent on those activities. In addition, a
committee will be formed and a City representative can be part of this. Ms. Campbell
remarked that Boone County has agreed to serve as the recipient of the proposed
grant funded project in the watersheds. She said they would also like to include
the City of Columbia, the City of Ashland and the Boone County Soil and Water
Conservation District as major partners in the project.
Mr. Janku asked if it was pretty certain the group would receive
the grant. Ms. Campbell said the Team is fairly confident the grant will be approved,
and added that they had already sent in a pre-proposal which received positive
feedback.
Mr. John asked why the City was contacted so late in the process.
Ms. Campbell said it was because of a miscommunication among team members. She
said there was some communication between Scott Schulte and Mayor Hindman, but
at that time a formal letter of support had not been requested. The group believed
it would be very beneficial to have the City on board because of all the work
Columbia has done in this area.
Mr. John asked about the objective of the project. Ms. Campbell
said it is to try and improve or maintain the water quality in the streams and
to be of assistance to local government. She said they would like to be able
to provide cost share monies for on-site sewage upgrades, realizing that as a
large financial burden for many people and there has not been much available
in the way of assistance. The Team proposes that the grant would pay 60% of the
cost and the homeowner would pay 40%.
Mr. Janku asked if an attempt would be made, as things move
forward, to modify the proposal or whether the City would be locked into the
agreement. Ms. Campbell believed the basic points would remain consistent. Mr.
Janku wondered if the City could withdraw at the end of a year, or whether we
would be committed for four years. Ms. Campbell was not sure.
Mayor Hindman thought there might be some concern about the
private sewer situation in that the City oftentimes uses the provision of sewer
service as part of the annexation process. He asked if the City could withdraw
from the project if it was perceived that the objective is going in the wrong
direction. Ms. Campbell thought a modification could be made by the grant reviewers.
Mr. Beck asked if the Team envisioned all watersheds in Columbia
being part of the overall project, i.e., Hinkson Creek, Perche Creek, Bear Creek,
etc. He noted the multi-year commitment, moral if not legal, that the team will
have to come up with appears to involve over $1 million for the four year period.
Ms. Campbell indicated the four year total is $1.2 million. Mr. Beck pointed
out that he was not sure what the total financial impact to the City will be
before the planning process for storm water management is completed.
Mr. Patterson asked if he understood Ms. Campbell to say that
the entire amount of work the City does in watershed educational programs and
stream partnerships can be used as a match for this one watershed. Ms. Campbell
said she was not sure because she is not familiar with the current storm water
projects. She said the activities would benefit the whole area because it would
educate people about best management practices.
Mr. Loveless commented on an e-mail from Mr. Davis to Mr.
Montgomery regarding the City's match. He noted that Mr. Davis mentioned the
proportion of the whole contract was applied to the Bonne Femme and Little Bonne
Femme. Mr. Loveless presumed Mr. Davis would try to isolate out what the City
is already paying him which might be applicable to the two watersheds. Mr. Loveless
was hopeful that some of the products from this particular study could be applied
to the rest of the City in regards to storm water issues. He said his concern
was about the length of the contract in that it extends beyond the time when
the City has to have all of our issues taken care of.
Maura Browning, Government Affairs Director of the Chamber
of Commerce, was worried about this proposal being brought up so quickly. She
understood the importance of the issue to this particular group, but remarked
it is preferable for dollar amounts to be made public before the meeting so citizens
have a good idea of the measure. Ms. Browning pointed out that the City has already
authorized over $100,000 in regards to storm water management, and she unclear
as to whether the matching funds for this proposal will come out of that appropriation,
or will be in addition to that figure. She thought there were a lot of questions
that should be answered before this resolution is passed. Ms. Browning believed
this is a very important issue and it deserves more discussion.
Mr. Janku asked where the City's matching dollars would come
from. Mr. Patterson explained that for the first year there would be no additional
appropriations required -- the City simply needs to commit to dedicating 20%
of a full time employee to the project. It was his understanding that $7,000
from the current contract approved by the City for the storm water partnership
would be used as in-kind funds, which would not require an additional appropriation.
Mr. Janku inquired as to whether the 20% dedication of an employee would be a
problem. Mr. Patterson replied that his department spends more time than that
in the development of the storm water and best management practices, as well
as efforts related to the Phase II Storm Water Regulations. He said the question
was whether a City employee would spend 20% of their time in the Bonne Femme
drainage basin. Mr. Patterson understood Ms. Campbell to say the City could credit
an employee's time even if they did not spend it specifically on the Bonne Femme
project.
Mayor Hindman asked about dollar amounts for the following
years. Mr. Patterson said it could be the same, but he needed clarification as
to whether or not the in-kind work has to be directed to the Bonne Femme drainage
basin. He said if additional resources have to be dedicated, it would mean that
storm water issues elsewhere in the City would have to be diverted.
Mr. John saw the program as a great resource, but wondered
if it might control City policy. If this becomes a controlling document for what
the City of Columbia does, he had a problem with it. Ms. Campbell said it was
not within the Team's role to make any policy suggestions -- this program will
be a resource to provide information and coordination.
In regards to the employee matching time, Ms. Campbell believed
it would be limited to the Bonne Femme and Little Bonne Femme watersheds. She
asked the Council to keep in mind that they could tell her group the amount of
match the City can give. More important, she said, was the City's interest and
involvement in the project.
Mayor Hindman asked if the City is doing any work in the Little
Bonne Femme and Bonne Femme watersheds. Mr. Patterson responded that staff is
working in those areas in regards to urban development storm water runoff and
with individual wastewater systems. He noted they have never broken it out and
tried to identify how much time has been spent in a particular basin. At this
point, Mr. Patterson said it would be hard to determine how much time is being
spent in those watersheds, but he was certain we would have credit in that area.
Mr. Loveless remarked that the airport is in the Bonne Femme
watershed and that Mr. Stohldrier's development is in the Little Bonne Femme
watershed. He spoke about the three objectives for the project that were outlined
in the grant agreement. It stipulated that Boone County, the City of Columbia
and the City of Ashland will adopt policies and procedures for the review and
approval of new developments that will provide special protection. Mr. Loveless
assumed that we, as a city, will develop our storm water policies and procedures
which would count as meeting the grant specifications. Ms. Campbell said that
was correct. Mr. Loveless favored the concept of planning on a watershed basis,
but he did not want to see us paint ourselves into a corner.
Ms. Campbell reiterated that she was unsure whether time spent
by staff in watersheds other than Bonne Femme and Little Bonne Femme count toward
the match.
Mr. Janku stated that even though the request is coming at
a late date, he thought it was important for the City to be involved in shaping
the policies and decisions that will be made. He thought the Council should proceed
to express their concerns in the letter they submit.
Mr. Janku made the motion that the staff, when conveying the
letter of support, be directed to add the following qualifications: 1) Mr. Coffman
wanted it made clear that the Council did not intend, by supporting the grant,
to be committing themselves to specific policies and procedures; 2) Mr. John
added that the City would provide, through our support, the resources of personnel
in Public Works as a match and that we recognize that this group and the grant
would be providing valuable information back to the City of Columbia in its development
of its policies and procedures; 3) Mr. Janku stated that the City would expect
and hope that any task force the City has would have their input included in
the decision making. Mr. Janku also wanted something added in regards to the
City's concerns about on-site sewage treatment and its policy implications. Mayor
Hindman asked if Mr. Janku wanted to make some kind of condition. Mr. Janku said
no, but thought the City should convey concern about the extent to which it could
be maintained, supported, or encouraged as it reaches the urbanized area. Mr.
John expounded in areas where we may be looking at regional sewers - to remove
the on-site. He said the upgrading of the on-site is not necessarily in the best
interest of the urbanized area.
Mr. Janku's motion was seconded by Ms. Crayton and approved
unanimously by voice vote.
R239-01 was read with the vote recorded as follows: VOTING
YES: JANKU, HUTTON, LOVELESS, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO
ONE. Resolution declared adopted, reading as follows:
The following bills were introduced by the Mayor unless otherwise indicated, and all were given first reading:
B362-01 Voluntary annexation of property
located on the west side of Warren Road, approximately 2,400
feet
north of New Haven Road.
B363-01 Amending Chapter 29 of the City
Code relating to off-street parking and loading regulations.
B364-01 Establishing permanent R-1 zoning
on property located on the south side of Riviera Drive, west of
Langham
Drive.
B365-01 Approving the final plat of
McKee Park, Plat 1; authorizing a performance contract.
B366-01 Approving the final plat of
Oak Forest, Plat 5-E.
B367-01 Approving the final plat of
Richardson Street Subdivision, a replat of portions of Lots 16 and 17 of
Stephens
Addition to the City of Columbia; granting a variance to the Subdivision
Regulations.
B368-01 Calling for bids for the construction
of a water main along Scott Boulevard from Vawter School Road
to
Thornbrook Subdivision.
B369-01 Authorizing an agreement with
Sverdrup Civil, Inc. for engineering services related to water system
improvements;
appropriating funds.
B370-01 Accepting easements for electric
and sewer purposes.
B371-01 Authorizing a Purchase and Operating
Agreement with Ameren Energy Generating Company.
B372-01 Authorizing Changer Order No. 1; approving
the engineer's final report for the Wetland Treatment
Unit
#2 Berm Repairs and Perche Creek Bank Stabilization.
B373-01 Authorizing Change Order No.
1 to the contract with Wisch & Vaughan Construction Company for
the
construction of Fire Station No. 8.
B374-01 Authorizing an agreement with
the Missouri Department of Transportation for the reconstruction of
the
Grindstone Creek Bridge.
B375-01 Confirming the contract of APAC-Missouri,
Inc. for the construction of Smith Drive from Windermere
Drive
west approximately 1,600 feet.
B376-01 Amending Chapter 16 of the City
Code as it relates to noise and musical instruments.
B377-01 Amending Chapter 16 of the City
Code as it pertains to resisting or interfering with arrest.
REPORTS AND PETITIONS
(A) Intra-departmental Transfer of Funds.
Report accepted.
(B) Employer Assisted Housing.
Mr. Dudark summarized the report and said numerous city's
offer these types of programs around the country. He said it is basically a combination
of an employee benefit program and also a tool to try to encourage community
revitalization. Mr. Dudark noted that Community Development Block Grant funds
may be used for this purpose, but currently those funds are being used for the
citywide program. Mr. Dudark reported that staff learned Fannie Mae can help
employers establish this kind of program in their community. He noted that they
have offices in St. Louis and Kansas City, and have offered to provide assistance
to Columbia.
Mr. John said he would like to see a $5,000 fund available
per employee, paid back over five years. He said that would compute to be about
$1,000 per year, which is less than 50 cents per hour, but would be a benefit
to the employee. Although he liked the idea of using CDBG funds, he did not want
the program restricted to means testing. Mr. John indicated his preference for
the potential of any City employee to take advantage of the program. He thought
it would build loyal employees and would also be good for the neighborhoods.
Mr. John stated that the program could be used as a pilot for the City, and then
working with Fannie Mae or other similar companies, encourage the participation
of subsequent major employers in the community.
Mr. Janku encouraged staff to invite other major employers
to attend meetings with Fannie Mae when they come to Columbia.
Mr. John explained his thoughts on CDBG eligible target areas
to contain I-70 as the north border, Stadium as the west border, Broadway as
the south border, and Old 63 as the east border. Mr. Janku indicated he wanted
to include other areas at a later date. Mr. Coffman noted there are pockets of
low income housing in many neighborhoods.
Mr. John made the motion that staff be directed to work with
Fannie Mae to come up with guidelines and report back to the Council on the recommendations.
The motion was seconded by Mr. Janku and approved unanimously by voice vote.
(C) Proposed Outdoor Lighting Ordinance
for Gasoline Service Stations.
Mr. Beck said staff thought it was best to submit this report
to the Council and request further direction from them before preparing actual
legislation.
Mr. Janku preferred to receive more input and comments before
having a work session on the issue.
Mr. Hutton believed there was still information lacking. He
was interested in the factual data that the Energy & Environment Commission
used for comparisons. Mr. Hutton asked for a conversion factor from some of the
information used early on in the report compared to what the ordinance is. He
would also like some input from the Police Department based upon their understanding
of lighting as an issue. (An update of a previous report was suggested.) Mr.
Hutton also requested factual data concerning crime rates based on actual experiences
within the general Columbia area in regards to well lighted stations versus poorly
illuminated stations.
Mr. Hutton made the motion that the staff report back, before
a work session on the issue is held, with the information requested. The motion
was seconded by Ms. Crayton and approved unanimously by voice vote.
(D) Annexation of County Property.
Mr. Beck explained that a letter from the Boone County Commission
had been received regarding annexation of the fairground property. He suggested
that perhaps the Council may want to consider a more detailed staff report to
address the conditions shown in the County's letter. Mr. Beck questioned whether
or not staff should enter into any discussions with the County before submitting
a report to the Council.
The Council felt they needed a work session to discuss the
issues
Mr. Janku indicated his support of the annexation request,
and was hopeful the City could respond as positively as possible. He inquired
as to when the fairground was located on Clinkscales, whether there were special
ordinances for noise and other related issues. Mr. Beck did not think so, but
obviously there had to be some complaints. Mr. Janku suggested looking into whether
or not other cities have dealt with this type of issue and have adopted zoning
ordinances we could use as a model.
Mayor Hindman proposed that the staff recommendation be followed.
Mr. John thought the County's stipulations for annexation are 90% policy, and
there was not much the staff could make recommendations on. Mr. Janku said they
could report on bus costs, extension of utilities, street lighting costs, etc.
-- informational type things. Mr. Hutton was interested in how this relates to
normal practices for any annexed property.
Mr. Janku made the motion that the issue be referred to the
staff for a report. The motion was seconded by Mr. John and approved unanimously
by voice vote.
BOARDS AND COMMISSIONS
None.
COMMENTS OF COUNCIL, STAFF, AND PUBLIC
Mr. Coffman passed a copy of the final report of the Governor's
Energy Policy Task Force to the City Manager. He noted that one of the recommendations
is the requirement that a small amount of renewable energy be a portfolio for
all utilities in Missouri. The proposal would be approximately one-fourth of
one percent in retail sales for each utility after 2003. He said there is also
various information about the availability of renewable energy in Missouri. Mr.
Coffman asked that Mr. Malon be given a copy.
Mr. John commented on a Water & Light public service announcement
regarding crosswalk safety and pedestrians having right-of-way.
Mr. John made the motion that the staff be directed to cut
it into a public service announcement and given to the broadcast and cable channels
for airing. The motion was seconded by Mayor Hindman and approved unanimously
by voice vote.
Mr. John said he received an e-mail from members of the Bicycle
and Pedestrian Commission pertaining to Council action about 5 years ago that
eliminated residential (R-1 and R-2) driveways on certain collector and arterial
streets. That action eliminated the need for parking on those streets. The City's
standard policy is that all streets come with parking on them. Mr. John remarked
that if the City eliminated the need on certain collector and arterials, we should
probably reverse the policy so the standard would be no parking and bicycle lanes
instead of being parking and no bicycle lanes.
Mr. John made the motion that the staff come back with a draft
ordinance on the issue. The motion was seconded by Mayor Hindman and approved
unanimously by voice vote.
Mr. John spoke about the median on Forum at the corner of
Nifong. He said it is on a curve and significantly narrows the street. He realized
it was not designed by Public Works, but he would like staff to look at it and
see what could be done to improve the situation.
Mr. John made the motion that staff report back on the issue
with recommendations. The motion was seconded by Mr. Janku and approved unanimously
by voice vote.
Mr. John asked about the report Council requested in regards
to lighting costs on certain streets.
Mr. John noted that the power poles on Southampton are not
lined up. When sidewalks are constructed, the power poles will have to be moved.
Mr. John asked Water and Light staff to look into how they decide where power
poles are placed.
Mr. John noted dirt coming off the construction site at the
corner of Nifong and Forum. He has received residential complaints about the
amount of dirt in the street. Mr. John asked that the ordinance be enforced.
Mr. Loveless asked whether it was to late to include sidewalks
and pedways on the Vandiver extension. Mr. Beck replied that the Phase II project
includes sidewalks. He indicated it would probably be a good idea to include
this stipulation in the municipal agreement so there would be a record assuring
inclusion. Mr. Loveless stated he would like to see that happen.
Mr. Janku asked staff to look into the possibility of bike
lanes on Ash, west of Clinkscales to Fairview, to accommodate bike traffic going
to the new recreation center.
Mr. Janku commented that he received a letter from a constituent
about traffic calming in the area of the new elementary school on Park deVille.
He said the letter focuses on the issue of people coming from north of Worley
Street. Mr. Janku passed the letter to Mr. Beck and requested a report about
what can be done on traffic calming and a pedestrian crossing.
Mr. Janku spoke about Council discussion in regards to the
status of the planned rail line near College. He asked for an update on utilizing
CDBG funding for landscaping the railroad right-of-way from College to Rogers.
Mr. Janku obtained articles regarding aesthetics of the interstate
(in terms of percent for the art projects -- major bridge projects) which he
asked staff to pass on to the Cultural Affairs Commission.
Mayor Hindman commented that the Council received a report
pertaining to residential structure flooding issues. He thought the problem was
significant and said he was aware of two or three cases that have occurred where
people have bought houses which ended up flooding. Mayor Hindman asked that staff
come back with an ordinance dealing with the issue. Mr. Janku requested a work
session on the subject as there are issues not addressed in the report that he
has questions about. It was decided it would be discussed at Monday's work session.
Regarding the stormwater task force, Mayor Hindman said the
question has come up about whether or not there should be a technical committee
separate from the task force. He noted the County has asked that this be a joint
committee. It was decided these issues would be discussed at the work session
Monday evening.
Mayor Hindman understood Old Highway 63, from Stadium to Nifong,
would be used as a detour when the Grindstone bridge is repaired next summer.
Mr. Hutton pointed out that it will only be a detour for traffic coming off of
Stadium to U.S. 63 -- the northbound lanes of 63 will be two-way. Mayor Hindman
thought someone needed to make sure the facilities in the area will be able to
handle the traffic. He expressed concern about the bicycling situation. He indicated
there is a path out there which is really good in some places, but really bad
in other places.
Mayor Hindman made the motion that staff make sure the detour
area can handle the additional cars, bikes and pedestrians. The motion was seconded
by Mr. Coffman and approved unanimously by voice vote.
Ron Laughlin, 25 Broadway Village, explained he learned that
he was paying more for sewage usage than for water usage. When speaking with
the Utility Manager, he was told that although he was using up to 4 cubic feet
of water, he was being charged for 7 to 9 cubic feet of water until he lived
in Columbia for the months of December, January and February. After protest,
Mr. Laughlin was credited the difference, but he wondered if this might be a
community-wide issue that needed further review. In addition, he recently changed
residences and the same thing occurred again. Mr. Laughlin asked where the excess
money is going from the sewer usage fee if this is not a genuine charge. Mr.
Beck explained that all of the money collected from the sewer utility goes into
the sewer utility account. Mr. Laughlin thought the City should be looking at
a standard usage fee, and the consumer should know where the fees are going and
whether they are entitled to some kind of relief.
Mr. Coffman made the motion that staff be directed to look
at the current policy and report back. The motion was seconded by Mr. John and
approved unanimously by voice vote.
Mark Bruckerhoff, 2412 Iris, explained that his subdivision
is located adjacent from the Ready Mix Concrete Plant and Boone Quarries. Because
of the expansion, he remarked that blasting is louder than before and equipment
is being run into the night. Mr. Bruckerhoff believed that the loudness and magnitude
of the explosive charges have intensified. He reported that the foundations and
sheet rock in some of the homes are beginning to crack.
Mr. Janku asked if blasting at the quarry is monitored. Mr.
Patterson responded that the company has to abide by state and federal laws with
regard to blasting, and their liability is associated with it. He reported that
several years ago, the Council decided that self-monitoring was effective and
no ordinances had been enacted. Mr. Janku noted the underground storage facility
at this location, and wondered if the company has possibly changed the location
of their blasting. Mr. Patterson verified that the blasting location within a
quarry does periodically change.
Mr. Janku requested that staff contact the company and find
out what their operation has been and if there has been any change in their size
of blasts or location.
Mr. Bruckerhoff wondered if someone else could monitor the
blasting to ensure that the quarry does not exceed what the houses can withstand.
Mr. Patterson reported that staff submitted a report to the Council in regards
to this subject, and there were questions as to the effectiveness of many of
the options and the responsibility of the City being able to ensure such. He
said both quarries are very open about sharing tests and even demonstrations.
Mr. Patterson reiterated the Council decided it would not be effective for the
City to get involved in the enforcement aspect.
Mr. Loveless asked that when the staff gets a response from
the quarry, that they forward a copy of the response to Mr. Bruckerhoff. Mr.
Patterson indicated he would take care of it and added that he would also report
back to the Council.
The meeting adjourned at 10:00 p.m.
Respectfully submitted,
Penny
St. Romaine
City
Clerk
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