INTRODUCTORY
The City Council of the City of Columbia, Missouri met for
a regular meeting at 7:00 p.m., on Monday, April 17, 2000, in the Council Chamber
of the City of Columbia, Missouri. The roll was taken with the following results:
Council members COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, and JOHN
were present. The City Manager, City Counselor, City Clerk, and various Department
Heads were also present.
APPROVAL OF MINUTES
The minutes of the regular meeting of April 3, 2000, as well
as the minutes of the special meeting of April 10, 2000 , were approved unanimously
by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
Upon her request, Mr. Campbell made the motion that Mrs. Crockett
be allowed to abstain from voting on R72-00. The motion was seconded by Mr. John
and approved unanimously by voice vote.
Mayor Hindman noted that Report F was being added under Reports
and Petitions.
The agenda, as amended, including the Consent Agenda, was
approved unanimously by voice vote on a motion made by Mr. Janku and a second
by Mrs. Crockett.
SPECIAL ITEMS
None.
SCHEDULED PUBLIC COMMENTS
None.
PUBLIC HEARINGS
B95-00 Authorizing construction of improvements
to Valley View Neighborhood Park.
The bill was given second reading by the Clerk.
An overhead was displayed showing the proposed gravel trail
through the park. Mr. Beck stated that funds had been budgeted for this project
and that $5,000 of it was donated monies. Mr. Janku noted that the donation was
supposed to be used for street improvements. Mr. Beck said the donation was given
for Valley View Park improvements and the Council had two options -- the $5,000
could be applied to the gravel trail or toward the shelter when it is added a
few years from now. He explained that there is money in the budget and the project
could be funded out of the CIP, but if the Council wants to use these funds sooner,
it could be applied to the trail project now.
Since the cost of the project is estimated at $9,000, Mr.
Janku pointed out that it would be covered by the funds appropriated last year.
His preference was to fund the project from the appropriation. He preferred that
the $5,000 be used toward another amenity in the park or elsewhere. Mr. Janku
suggested that the Council be given input on the issue.
Mrs. Crockett asked if this was the $5,000 the Johnson Companies
donated that was to be used for street improvements. Mr. Beck said it was. Mrs.
Crockett asked if it could be used in the park. Mr. Janku said when the monies
were originally received, it was thought that the donation would go toward some
sort of street improvement.
Mr. Hood explained that the staff was seeking Council authorization
to proceed with construction of a 1,700 foot walking path made of crushed limestone.
He further explained that the trail would connect to an existing pathway in the
park and that the connection will result in a circular path of approximately
one-half mile. Mr. Hood noted that his department is prepared to proceed with
the project using force account labor this spring if so authorized by the City
Council.
Mayor Hindman opened the public hearing.
William Woodward, 200A Unity, commented that he was pleased
with the planned improvements for this park.
Mayor Hindman closed the public hearing.
Mayor Hindman remarked that the circular walking path installed
in the Westwinds Park is extremely popular already. He was certain this project
would prove to be equally popular.
B95-00 was given third reading with the vote recorded as follows:
VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING
NO: NO ONE. Bill declared enacted, reading as follows:
B105-00 Voluntary annexation of property
located on the west side of Bearfield Road, approximately 500 feet
south
of Nifong Boulevard; establishing permanent PUD-5 zoning.
The bill was given second reading by the Clerk.
Mr. Beck explained that this 35.4 acre tract has been before
the Council several times. He noted if the property is annexed and zoned as requested,
a plan would come back to the Council. He pointed out that approval of this application
was recommended by the Planning and Zoning Commission.
Mr. Bondra reported that the applicant had submitted an extensive
statement of intent. If this legislation is passed, the statement would become
part of the ordinance approving the zoning and annexation.
Mayor Hindman opened the public hearing.
Don Stohldrier, 4016 Glen Eagle, owner and developer, stated
that 128 homes are planned for this tract, which breaks down to approximately
4.3 units per acre. If spread across the actual 35 acres, it would be just over
3.5 units per acre. He noted the neighbors had asked that the development be
limited to less than 140 homes. In addition, Mr. Stohldrier explained that impervious
surfaces would be under 30%. He pointed out that residents had also requested
that some sort of detention system be placed along Bearfield. Mr. Stohldrier
reported there are two detention systems along Bearfield Road presently.
Jay Gebhardt, an engineer with Allstate Consultants, diplayed
a drawing and explained the plan for Bearfield Meadows.
Mrs. Crockett asked about the swales that were shown previously.
Mr. Gebhardt indicated that swales are no longer part of the plan. Mrs. Crockett
asked if the playground had been taken out. Mr. Gebhardt replied there was no
room for it with this proposal. He explained that in the previous plan a great
deal of grading would have occurred which would have allowed for such, but with
the current plan, they would be following the lay of the land.
Mr. Coffman asked about the detention methods to be used in
the designated areas. Mr. Gebhardt explained that five to six acres would be
dedicated for this purpose. He said it would include a swaled area with a dam
and some kind of inlet control structure. He indicated there would be a four-bay
to collect solids before allowing the water to flow into the major detention
system. Mr. Gebhardt also noted there would be a water quality control volume
area to detain storm water for 72 hours to help treat it. He stated the methods
used in this project would be similar to what is used at Again Street Park except
this system will have more detail to it.
Mayor Hindman asked about trails. Mr. Gebhardt responded there
would be pedestrian access to the common areas.
Mayor Hindman closed the public hearing.
Mrs. Crockett thought that Mr. Stohldrier had compromised
with the neighbors by reducing the density of the development to 128 units. In
addition, she would much rather see this tract developed in the City rather than
in the County. Mrs. Crockett believed the property should be annexed and the
zoning request approved.
Mr. Campbell commented that he is looking forward to the completion
of the storm water regulations that are being developed presently. While he is
looking forward to reviewing the plan for this development, he said it may or
may not be precedent setting because there is much work to be done in regards
to what storm water and ideal mixes will look like in the City.
Mr. John stated that much of his earlier concerns related
to the fact that a plan for this development was not yet available for review.
However, because the current statement of intent stipulates certain water quality
standards and assurances, it would be up to staff to determine that those requirements
are being met. Mr. John stated before any plan is approved by the Council, the
Public Works and Planning departments will have to confirm that the development
is in compliance with the statement of intent.
Mr. Campbell pointed out that discussions are just beginning
relating to the development of the Phillips tract as well as others in the area.
When those plans are brought forward and the staff has the opportunity to look
at the total watershed, Mr. Campbell thought that would give a better idea of
what should be precedent setting and what should not.
Mr. Coffman thought the compromise was a good one, and while
he supports this proposal, he wants to make sure that this project is not viewed
as precedent setting because it may not be necessarily adequate in the future
after more information is obtained from the staff and the storm water control
regulations are established. Mr. Coffman commented that he felt comfortable approving
this request since the Council still has yet to review the plan.
In the area of storm water quality runoff, Mr. Janku stated
that the City has had protections in terms of quantity for several years now.
Mayor Hindman stated this project is just a very small fraction
of the watershed. Based on what is known so far as far as water quality and quantity
is concerned, he said this project seems to have the potential for being a decent
solution for this particular piece of property and its impact on the watershed.
Mayor Hindman thanked the developer for his efforts.
B105-00 was given third reading with the vote recorded as
follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
(A) Traffic calming project on Noble
Court.
Item A was read by the Clerk.
Mr. Beck explained the proposal to be the construction of
two humps on Noble Court to slow the traffic and reduce the amount of cut through
movements. The estimated cost of the project is $5,000.
Mayor Hindman opened the public hearing.
William Woodward, 200A Unity, indicated he would like to see
the same system installed on Unity and Lincoln Streets.
Mayor Hindman closed the public hearing.
Mayor Hindman commented that he is hearing from more and more
residents who feel like victims of cut through traffic who are now asking for
speed control systems in their neighborhoods. He believed requests for such will
be coming in on a more regular basis. Mayor Hindman noted that the humps are
more expensive and suggested that alternatives be thought about for experimental
purposes.
Ms. Crayton made the motion that the staff be directed to
proceed with the work as suggested. The motion was seconded by Mr. Janku and
approved unanimously by voice vote.
(B) Voluntary annexation of property
located north of Brown School Road, extended and west of U.S.
Highway 63.
Item B was read by the Clerk.
Mr. Beck explained that this request for annexation is for
an approximate four acre tract of land to allow for connection to City sewer.
The request is for C-3 zoning.
Mayor Hindman opened the public hearing.
Bob Walters, spoke on behalf of Drew Properties, LLC, and
indicated this annexation relates to more than just the connection to City sewer,
it will also involve the reconstruction of a portion of Roger Wilson Drive. Mr.
Walters displayed an overhead depicting the 3.99 acres subject to annexation.
He pointed out the current configuration of Roger Wilson Drive where it intersects
with Oakland Gravel Road. Mr. Walters proposes to reconfigure this road to establish
a seamless intersection with Oakland so as to create a new four way stop.
Mr. Janku asked who would own the right-of-way where Roger
Wilson Drive is presently. Mr. Walters said his company would own it. He indicated
it is essentially a trade-off of rights-of-way.
Mayor Hindman asked how much commercial zoning there would
be. Mr. Walters said there was currently commercial zoning on the west side and
this would create a third corner with commercial zoning. Mayor Hindman asked
how large the corner would be. Mr. Walters guessed it would be a little over
one acre.
Mr. Campbell commented that it would be the right size for
a convenience store. He indicated he is in favor of this proposal.
Mayor Hindman closed the public hearing.
Mrs. Crockett asked Mr. Patterson for his opinion. Mr. Patterson
explained that staff has been working with the developer very closely regarding
the roadway alignments, and they felt this to be the proper way to configure
the intersection. The only remaining unresolved issue pertains to land rights
issues with the remnant that would be created on the south side of the intersection.
Mr. Patterson related that staff will continue to work with the applicant to
resolve it.
Mayor Hindman explained that no action was required this evening.
OLD BUSINESS
B96-00 Amending Chapter 14 of the City
Code to change the time limit for parking meters located on the north
side
of Locust Street, between Fourth and Fifth Streets.
The bill was given second reading by the Clerk.
Mr. Beck explained that eight meters are involved which would
be changed from four hours to two hours. He noted this amendment is supported
by the commercial and office businesses in the area. In addition, Mr. Beck related
that the Special Business District has reviewed the plan and also believed the
change would better serve the area.
Comments were called for with none received.
B96-00 was given third reading with the vote recorded as followed:
VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING
NO: NO ONE. Bill declared enacted, reading as follows:
B102-00 Amending the FY 2000 pay plan
and the FY 2000 classification plan in connection with a reorganization
of
the Joint Communications and Information Center.
The bill was given second reading by the Clerk.
Mr. Beck asked that the bill be tabled and brought back to
the next meeting.
Mr. Janku made the motion that B102-00 be tabled to the May
1, 2000, meeting. The motion was seconded by Mr. Campbell and approved unanimously
by voice vote.
B104-00 Approving the Final Plat of
Richmond Avenue Subdivision.
The bill was given second reading by the Clerk.
Mr. Beck explained this would allow for the conversion of
a fraternity house that was fire damaged into a residential apartment. The Planning
and Zoning Commission recommended approval.
Mr. Janku asked if the sewer issue had been resolved. Mr.
Patterson responded that staff believed it had been. He said the City has agreed
to participate in the cost of relocating the line to the extent of what they
felt the repairs will be to bring it up to standards and provide for additional
capacity. Mr. Patterson noted this issue is completely separate from the platting
process.
B104-00 was given third reading with the vote recorded as
follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
B106-00 Granting a variance to the
Subdivision Regulations regarding sidewalks for Lot 6 of Country Farms,
Plat
2.
The bill was given second reading by the Clerk.
Mr. Beck noted that the Planning and Zoning Commission had
recommended approval on a 6-1 vote. He noted that Old Mill Creek Road and Old
Field Road currently do not have curbs and gutters.
Mayor Hindman asked about the sidewalk requirements in this
situation and whether it could be a temporary or a gravel walk. Mr. Patterson
said the staff has encouraged developers, without success, to bring forward alternative
walkway plans in instances such as this. He explained the sidewalk standards
call for a concrete sidewalk, however, staff encourages the use of alternative
walkways when there are no curbed and guttered streets. In this case, Mr. Patterson
indicated staff so no reason why an alternative walkway could not be installed.
Skip Walther, an attorney with offices at 700 Cherry Street,
spoke on behalf of the property owners. He explained that his client's property
contains three acres and is within a subdivision of six lots. This lot is the
last tract in the area that is being developed. He noted County property lies
directly to the south and west. Mr. Walther stated there are no sidewalks in
the area and it would cost between $12,000 and $15,000 for approximately 700
linear feet of sidewalk. The problem for his client is the significant expense.
Mr. Walther related that the benefit to the public for the construction of a
walk would be quite minimal as there is virtually no foot traffic on Old Mill
Creek Road. He indicated his client would be happy to install the type of path
that was approved for the Valley View Park. Mr. Walther stated a walkway of crushed
stone would be much less expensive and seems to more justified in this situation.
William Woodward, 200A Unity Drive, suggested a bicycle and
pedestrian pathway.
Mayor Hindman believed that sidewalks are needed in areas
like this where development is just beginning. He thought a policy should be
enforced to provide safe walking. Mayor Hindman commented that he would have
no objection at all to an alternative method like a gravel path. He said he would
be willing to table the issue or leave it to staff discretion.
Mrs. Crockett asked what had been done with the property to
the north. Mr. Bondra said the property to the north was part of the plat that
included the subject lot. He explained it involved a six lot replat that occurred
shortly after annexation. Mr. Bondra indicated a sidewalk variance had not been
requested at the time. Mr. Patterson noted the developer did not request a variance
and, therefore, the plat was approved with the assumption, which is outlined
in the performance contract, that sidewalks would be installed.
Mr. Campbell asked what discretion the staff would have if
the Council passed the ordinance. Mr. Boeckmann said whatever standards that
would be imposed tonight would govern it. He did not know what standard specifications
dealt with crushed stone walkways. Mr. Campbell suggested that the issue be tabled
in order that specifications could be determined.
Mr. John remarked that the applicant's attorney had said the
applicant is willing to build a pathway to Parks and Recreation specifications
- the same as the Council approved earlier for Valley View Park. He could not
recall the thickness of the gravel, but it was six feet wide.
Mr. Janku asked about the City's ability to tax bill if at
some point in the future the street is widened and a traditional sidewalk is
constructed. Mr. Boeckmann replied it would not be affected.
The question came up as to why The Pines subdivision, located
across the street from this site, does not have sidewalks. Mr. Patterson responded
that was during a period of time when staff had been following a policy prepared
by the former Planning Director that indicated sidewalks would not be required
on unimproved streets. Mrs. Crockett did not see how the Council could require
walks in this instance if it had not been required for that subdivision. Mayor
Hindman stated the policy was changed. Mr. Patterson noted this policy was never
allowed by ordinance, it was simply a policy that was followed for many years
by previous directors.
Mr. John made the motion that B106-00 be amended by adding
the following language to Section 1, "provided, that property owner install to
City standards a six feet wide crushed stone walkway along Old Field Road and
Old Mill Creek Road in lieu of a standard sidewalk."
Mayor Hindman asked Mr. Walther if the amendment was agreeable.
Mr. Walther said the applicant agreed to the amendment.
Mr. Beck asked if the path would be on City right-of-way.
Mr. Boeckmann assumed the pathway would be installed in lieu of a sidewalk, and
it would be a dedicated walkway that is going to be the City's responsibility
to maintain as opposed to something that meanders off and on the right-of-way.
The motion to amend, made by Mr. John, was seconded by Mr.
Janku and approved by voice vote.
B106-00, as amended, was given third reading with the vote
recorded as follows: VOTING YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CAMPBELL,
JOHN. VOTING NO: CROCKETT. Bill declared enacted, reading as follows:
CONSENT AGENDA
The following bills were given second reading and the resolutions
were read by the Clerk.
B97-00 Accepting easements and quit
claim deeds for sewer, drainage and utility purposes.
B98-00 Approving a change order and
the engineer's final report for the H-4 Trunk Sewer project.
B99-00 Confirming the contract of C.
L. Richardson Construction Company for construction of the Bear
Creek
Recreation Trail Phase III project.
B100-00 Confirming the contract of Aplex, Inc. for
construction of sidewalks along West Ash Street.
B101-00 Accepting easements for utility purposes.
B103-00 Approving the Final Plat of a Replat of
Lot 1 Sedona Villas, Plat 1.
R63-00 Setting a public hearing: voluntary
annexation of property located approximately 200 feet west of Brown
Station
Road, north of Waco Road, extended.
R64-00 Authorizing an assignment of
the lease agreement with APAC-Missouri, Inc. to Central Missouri
Aviation
for hangar site at Columbia Regional Airport.
R65-00 Authorizing an agreement with
Daniel C. Duncan for operation of a baggage delivery service at
Columbia
Regional Airport.
The bills were given third reading and the resolutions
were read with the vote recorded as follows: VOTING YES: COFFMAN, HINDMAN,
CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Bills declared
enacted and resolutions declared adopted, reading as follows:
NEW BUSINESS
R66-00 Authorizing an agreement with
Crawford, Murphy & Tilly, Inc. to provide professional engineering
services
for Columbia Regional Airport.
The resolution was read by the Clerk.
Mr. Patterson explained that funding for the project had been
approved by the Council for this year. He reported it is one of the projects
designed to bring the airport into compliance with the current FAA regulations
relating to safety areas. He noted that the accident in Little Rock about a year
ago precipitated an examination of airfield safety areas and a high emphasis
on bringing these up to a higher level of safety. He explained the FAA designated
this project as a priority for funding. Mr. Patterson indicated that staff is
prepared to proceed with the design and preparation of plans and specifications,
which basically consists of the relocation of some facilities and grading to
establish an over run area that will be safe for aircraft.
The vote on R66-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R67-00 Authorizing an electric power
services agreement with Tenaska Power Services Company.
The resolution was read by the Clerk.
Mr. Beck said this agreement would be for the purchase of
short term capacity and energy when it is economic for the City to do so or on
an emergency basis.
The vote on R67-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R68-00 Authorizing an agreement with
MGT of America, Inc. to perform a review of the City's current
classification
and pay plans.
The resolution was read by the Clerk.
Mr. Beck noted that the last extensive review of the pay and
classification plans occurred about nine years ago. He reported that quite a
few requests have been received for grade changes from different departments
and he felt another comprehensive review was timely. Mr. Beck indicated a request
for proposals was initiated by the Human Resources Department with the assistance
of the Purchasing Department. The best proposal was in the amount of $48,730.
Mr. Beck stated the study would be completed in time to address the next budget
year.
The vote on R68-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R69-00 Authorizing an agreement with
Boone County terminating a lease of space in the armory building.
The resolution was read by the Clerk.
Mr. Beck explained that when the City took over the old armory
building, the County requested the use of part of the lower level because they
were providing land for the new armory. He noted as the County does not have
a need for this space any longer, the Commissioners agreed that the lease could
be terminated.
The vote on R69-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R70-00 Naming the armory building at
Seventh and Ash the "Armory Sports Center".
The resolution was read by the Clerk.
Mr. Beck explained that with the help of staff, the Parks
and Recreation Commission had initiated the process of renaming the building
to the "Armory Sports Center".
William Woodward, 200A Unity Drive, asked that the plaque
remain indicating the structure was built by WPA workers, and stated he would
prefer that the name of the building reflect such.
Mayor Hindman responded the plaque would definitely be kept,
but thought the best thing to do was to keep the name simple. He noted that the
structure has been designated as a historic building, and he explained that special
efforts were taken to acknowledge the historic aspects of it.
The vote on R70-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R71-00 Approving a project for the
Missouri State High School Activities Association to be financed by the
Industrial
Development Authority.
The resolution was read by the Clerk.
Mr. Beck explained that under state statute, a project of
the Industrial Development Authority can be located in a municipality only if
it is approved by the governing body of the municipality. Preliminary approval
has been given by the Industrial Development Authority of Boone County for $3,200,000
in revenue bonds for the construction of a new office building for the Missouri
State High School Activities Association. Mr. Beck noted that he had questioned
the affect this would have on taxes and he was told there would be none.
Tom Schneider, an attorney with offices at 11 N. Seventh,
spoke on behalf of the Industrial Development Authority of Boone County. He explained
that this is a public corporation established by Missouri statute with its purpose
being to issue economic development bonds. He pointed out that the interest earned
on the bonds is tax exempt at both the state and federal levels. He noted this
makes the interest rates below conventional lending rates. Mr. Schneider explained
that the Missouri State High School Activities Association has requested $3,200,000
in economic development bonds and the Boone County IDA gave final approval to
the application tonight at an earlier meeting. After Council approval, he explained
the next step would be to obtain County approval.
Becky Oakes, Executive Director of the Missouri State High
School Activities Association, explained the program, activities and the significant
economic benefit their activities bring to the local economy. She reported the
extended impact financially is approximately $11 million.
Mr. Janku said he had seen the schematic of the building and
thought it was very attractive. He was pleased to see it being constructed in
such a prominent place.
The vote on R71-00 was recorded as follows: VOTING YES: COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL, JOHN. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R72-00 Approving the preliminary plat
of Stone Crest, Plat 1; granting a variance to the subdivision regulations.
The resolution was read by the Clerk.
Mr. Beck explained that the preliminary plat for this 51 acre
tract was recommended for approval by the Planning and Zoning Commission. He
noted it included a sidewalk variance along Gillespie Bridge Road and Chapel
Hill Road.
Fred Overton, 2712 Chapel Wood View, explained the reason
for the variance request. He noted that Gillespie Bridge Road is an unimproved
street, and it would be a total waste of time and money to construct sidewalks
because they would be torn out when the road is improved. Regarding Chapel Hill,
Mr. Overton remarked the extension of this street is not even built yet. He assumed
it would be a collector street and it would be tax billed to the adjacent property
owners when it is constructed.
Mr. Bondra explained that Chapel Hill is an arterial street
and Gillespie Bridge Road is a collector.
Mr. Patterson noted that when the City builds collector streets,
the only thing that is tax billed, if sidewalks are constructed as well, is the
cost of curb and guttering. He said staff could leave the sidewalk out and come
back and tax bill it separately, but it is not normally a part of the tax bill
for collector or arterial streets.
Mr. Overton said he would have no problem putting the sidewalks
in after the street is in place, but at this point there are no grades, widths
or elevations on either of the streets to go off of.
Mr. Janku asked if Mr. Overton would be willing to put in
a temporary sidewalk on Gillespie Bridge Road. Mr. Overton said he could install
a gravel pathway, but reminded him that there would not be a walkway on either
side to attach it to. Mr. Campbell noted a draw on Gillespie Bridge Road. Mr.
Overton said that was true and then along Chapel Hill it was unlikely they could
get to that portion for two to three years. He noted by then the City may have
plans underway to extend it. Mayor Hindman asked if the draw situation would
be a problem. Mr. Overton replied that he did not think it would be.
Mr. Campbell reported this area is beginning to be developed
and installing a gravel pathway along Gillespie Bridge Road would be helpful.
Given the fact that there will be youth athletic fields adjacent
to the property, Mr. Janku said there would be a lot of pedestrian traffic in
this area.
There was a discussion about granting variances for both streets.
It was decided that Chapel Hill will not have an actual street for a variance.
Mayor Hindman was concerned that after three years there would still be no street
extended. At that point, it was suggested that the applicant could ask for another
variance. It was decided that there would be no variance given for Chapel Hill.
Mr. Campbell wondered if the area along Gillespie Bridge Road
would be brought in as one plat. Mr. Overton said it would be brought in as one
plat, but may be done in two phases. Mr. Campbell asked about a time line, whether
it would be completed in one to two years. Mr. Overton was hopeful that at the
most it would be one to two years. Mr. Campbell inquired if Mr. Overton would
have any objection to a requirement that a walkway on Gillespie Bridge Road must
be built within the first year after approval of the final plat. Mr. Overton
said that would be fine.
Mr. Campbell made the motion that they amend R72-00 by changing
Section 3 to read the following, "...so that sidewalk construction shall not
be required along Gillespie Bridge Road, provided that property owner install
to City standards a six feet wide crushed stone walkway along Gillespie Bridge
Road in lieu of a standard sidewalk within one year of approval of the final
plat of Stone Crest Subdivision." The motion was seconded by Mr. Janku and approved
by voice vote.
The vote on R72-00, as amended, was recorded as follows: VOTING
YES: COFFMAN, HINDMAN, CRAYTON, JANKU, CAMPBELL, JOHN. VOTING NO: NO ONE. ABSTAINING:
CROCKETT. Resolution declared adopted, reading as follows:
The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:
B107-00 Amending Chapter 14 of the
City Code as it relates to reimbursement of intoxication related traffic
offense
arrest costs.
B108-00 Approving right-of-use permits
with Columbia College, The Curators of the University of Missouri,
the
Housing Authority and the Columbia School Board.
B109-00 Confirming the contract of APAC-Missouri,
Inc. for the street construction on Fourth Avenue from
Garth
Avenue to Providence Road.
B110-00 Amending Chapter 27 of the City
Code as it relates to water rates.
B111-00 Amending Chapter 7 of the City
Code to provide for emergency water regulations; adopting a peak
water
use program.
B112-00 Establishing the Benton Stephens
Urban Conservation District.
B113-00 Rezoning property located on
the north side of I-70 Drive Northwest, approximately 200 feet east of
Westwind
Drive from District A-1 to District O-P.
B114-00 Rezoning property located on
the north side of Rain Forest Parkway, approximately 400 feet west of
Range
Line Street from District R-1 to District R-3.
B115-00 Voluntary annexation of property
located north of Brown School Road, extended and west of U.S.
Highway
63; establishing permanent C-3 zoning.
B116-00 Approving the final plat of
Vanderveen Crossing, Plat 5; authorizing a performance contract.
B117-00 Approving the replat of Lot 16 of Wyatt
Lane Acres, Plat 4 and Wyatt Lane Acres, Plat 5; granting a
variance
to the subdivision regulations; authorizing a performance contract.
B118-00 Vacating street right-of-way
and easements located within Wyatt Lane Acres Subdivision, Plat 5.
B119-00 Vacating a 15-foot wide alley
located north of Lake Street between Hitt Street and Virginia Avenue.
B120-00 Vacating portions of street
right-of-way and an easement located within Plat No. 2 of Vanderveen
Plaza
Subdivision.
B121-00 Accepting a grant of easement
for electric purposes from Richard and Mildred Lowe.
B122-00 Amending Chapter 13 of the City
Code as it relates to garage sale permits.
B123-00 Appropriating funds related
to the renovation of police building.
REPORTS AND PETITIONS
A) Intra-Departmental Transfer of Funds
Report accepted.
B) Water Conservation and Education
Plan
Mr. Beck noted that the Water and Light Advisory Board reviewed
the proposal and were in favor of updating the education plan.
Mr. Campbell agreed with updating the education plan, but
questioned if the rates are changed, whether it would be enough to draw attention.
He was fearful it would be enough to be annoying, but not enough to really reduce
the rate of consumption. Mr. Campbell asked that his question be addressed along
the way.
Mr. John thought they would hear about the rate plan and would
probably have further discussion on it.
Mr. Janku said a question had been raised today on how this
change would affect people who may not be residing in Columbia during the months
used to set the rate level. Mr. Powell noted it is most expensive to produce
water in the summer months. Therefore, customers who use more water in the summer
should pay more. Mr. Janku asked about their usage level. Mr. Powell responded
it is based on the average amount of water used between January, February, and
March.
Mr. John commented some customers might have zero usage during
those months, but if they leave their account on they will receive a minimum
bill -- a fixed charge. He noted those customers have no fixed usage, so when
their average monthly usage is calculated it would still be zero. Mr. John related
those people will be charged 120% on everything they use, even though the City
has no idea what their internal use is versus their external use.
Mr. Campbell said the calculation should be from what they
are charged for, not from their use because there is a base amount that the minimum
charge covers up to. He said if that is used for the calculation point, it would
greatly relieve the amount.
Mr. Janku reported that Albuquerque recently adopted a conservation
plan in which irrigation is restricted during the peak heat of the day because
so much of the water is lost through evaporation. He suggested that be incorporated
in Columbia's plan.
C) Woodridge Subdivision Traffic Calming
Project
Mr. Beck explained if the Council chooses to proceed with
the project, staff would need to develop a plan so a public hearing could be
held.
Mr. Patterson noted staff has been discussing the traffic
situation with the neighborhood for quite some time. With regard to the cost,
he said $16,500 would allow for the installation of two traffic circles and three
speed humps. Although that is a lot of money, Mr. Patterson noted in perspective
with the entire street budget it is not a great deal. He pointed out that the
traditional theories have been that traffic calming is not only a safety issue,
but in the long term it is a matter of economic payback to slow traffic down
to prevent damages to property. Mr. Patterson stated the benefits of the traffic
calming usually will outweigh the cost of any installation.
Mrs. Crockett asked about the difference between traffic circles
and roundabouts. Mr. Patterson said the main difference was the size, traffic
volume, and the application of such.
Mr. John asked about the 85th percentile and the 41 mph mentioned.
Mr. Patterson explained that meant the speed at which 85% of the drivers will
feel comfortable driving.
Mayor Hindman was convinced that one thing that really makes
a difference to people is the speed of the traffic in their neighborhoods. He
thought this project would be a good solution.
Mrs. Crockett made the motion that the staff be directed to
prepare the necessary materials for a public hearing on the project. The motion
was seconded by Mr. Campbell and approved unanimously by voice vote.
D) Reallocation of CDBG Funds
Mr. Beck explained that he has discussed with HUD officials
the City's need to spend CDBG funding in a more timely manner. He illustrated
how staff could reallocate some of the funds made available for the health facility.
Although this facility is a high priority, Mr. Beck noted that it would be several
years before construction can occur. He listed his recommendations for $493,000
in CDBG funds earmarked for the health facility. He stated that would still leave
a substantial amount to actually begin the planning, architectural work, and
possibly participate in the purchase of land for the facility. Mr. Beck indicated
the funding will be reallocated to the account when it is actually needed. The
$493,000 in CDBG funds were divided as follows: Armory Sports Center - $200,000;
Fire Station #1 - $41,000; Sixth Street Reconstruction/Wilkes to Hickman - $30,000;
and COLT Railroad Crossing Improvements - $150,000.
Mr. Beck noted that a written request had been received from
the Columbia EnterLight Ministries Community Development Corporation (CEMCDC)
for an additional $7,750. He pointed out that this organization had earlier been
authorized a $20,000 CDBG grant.
Mr. Campbell asked about the time spending limit for the $20,000
CEMCDC grant. Mr. Beck responded it was available this fiscal year. He explained
the group could be spending it any time now on a reimbursement basis. Mr. Beck
noted that staff contacted HUD and inquired whether the funds could be advanced
before an expenditure is made, and they had been told that it would have to be
on a reimbursement basis. Mr. Campbell asked if there is a termination date on
the money. Mr. Beck did not believe so.
Mr. Janku noted mention of a housing workshop to be held on
April 29th. He asked Mr. Bondra if there are funds in the account that could
be used for that purpose. Mr. Bondra said he did not know, he would check into
it. Mr. Beck commented he was not sure if they could use the allocated money
for it right now.
Mr. Campbell asked if Mr. Beck was saying that he would continue
to monitor the expenditures from this particular contract, and if a need is found,
there would be an opportunity to make future changes. Mr. Beck said that was
correct. He said the letter indicates a sense of urgency in order to fill a gap.
Reverend Young, President of the Columbia EnterLight Ministries,
said they understood the reimbursement process, but the grant they were operating
under has expired (not including the $20,000), and the next grant will not be
available until July 1st. The request for the additional $7,750 is to fill a
gap in funding. Reverend Young explained a counselor has been hired and will
start work on May 1, and the monies being requested tonight would be used to
fund her salary. He noted they have not received any of the CDBG monies yet.
Mayor Hindman stated the reimbursement cannot be made until receipts are shown
for expenditures. Reverend Young said the extra money they are asking for would
fall under different rules. Mayor Hindman indicated it would not because the
funding would still come from CDBG funds.
Although the Council is sympathetic with Reverend Young's
needs, Mr. Campbell said his organization would still have to spend the money
and then request reimbursement. He would be supportive of the request if they
spent the $20,000 and then came back and asked for the $7,750.
Mr. Janku asked about the cost for the housing conference
on April 29th. Reverend Young thought it would cost somewhere around $300 to
$400.
Mr. Beck asked Reverend Young if there was an agreement with
the City regarding the counselor. Reverend Young replied that Mr. Hancock had
asked him to write a letter specifying what the $20,000 would be spent on, which
was subsequently done and submitted to the City. Mr. Bondra explained they initially
thought that some grant money could be given before any expenditures were made.
However, Mr. Hancock found out that was not the case. Mr. Bondra reported HUD
could reimburse funds within 72 hours. Reverend Young indicated that was acceptable.
Mr. Beck asked what it would take for Reverend Young to get some kind of agreement
worked out so there would be a firm commitment toward the use of the $20,000.
Reverend Young said they could probably take care of it tomorrow. He will plan
to meet with the Planning staff in the morning.
Mr. Campbell said he was in favor of providing EnterLight
Ministries with the extra funds because he considered one of the City's highest
priorities to be providing adequate home ownership for low income people. He
asked Mr. Beck to come back with a specific recommendation. Mr. Beck said he
would add it to the reallocation list and report back on how it will be worked
out.
Mr. Campbell made the motion that EnterLight Ministries be
provided with the $7,750. The motion was seconded by Ms. Crayton and approved
unanimously by voice vote.
Mr. Janku was hopeful the conference could be funded also.
Mr. Campbell made the motion that the staff be directed to
proceed with expenditures outlined in the report supplied by Mr. Beck. The motion
was seconded by Mrs. Crockett and approved unanimously by voice vote.
E) Volunteer Hours
The report indicates 43,442 volunteer hours have been donated
during the 1999 calendar year. Mr. Beck explained that based on the $14.30 per
hour national wage assigned to volunteers, the services provided by the City's
program equates to a total value of $621,221. He indicated he is very pleased
with the course the Volunteer Program has taken.
F) I-70 Stakeholder's Committee
After the last work session regarding the I-70 corridor alternatives
being considered, Mr. Beck believed the Council wanted to explore the possibility
of establishing a stakeholder's committee to review, evaluate, and provide recommendations
to the City Council regarding strategies being considered by MoDOT. He noted
that if the Council decides to appoint a committee, the state would like to know
as soon as possible because they would like to make a presentation to this group.
Mrs. Crockett suggested that Mayor Hindman appoint a committee.
She noted that he had appointed several committees for various things over the
years and had always selected individuals with diverse interests.
Mr. Janku made the motion that the Mayor appoint an I-70 Stakeholder's
Committee. The motion was seconded by Mr. Coffman and approved unanimously by
voice vote.
Mayor Hindman asked the Council to submit suggestions for
membership to him as soon as possible.
BOARDS AND COMMISSIONS
Upon receiving the majority vote of the Council, the following
individuals were appointed to the following boards and commissions:
BOARD OF ADJUSTMENT
Skinner, Terry R., 3716 Lansing, Ward 3 - term to expire 5/1/05
BUILDING CONSTRUCTION CODES COMMISSION
Kiepe, K. Dale, 1205 Sunset, Ward 4 - term to expire 8/1/02
COMMUNITY SERVICES ADVISORY COMMISSION
Kinsey, Reginald A., 312 Defoe, Ward 4 - term to expire 12/31/00
CONVENTION & VISITORS ADVISORY BOARD
Turpin, Donald F., 2904 Clark Lane, Ward 3 - term to expire 9/30/01
COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
Mr. Coffman commented that residents living in the Ashland
Manor apartments are requesting that a traffic signal be installed at Stadium
and Ashland Gravel Road. He asked Mr. Patterson if he was aware of any recent
developments. Mr. Patterson responded that MoDOT sent a letter indicating they
were going to try to install a temporary light this summer. Mr. Coffman asked
if they were considering a pedestrian crosswalk as well. Mr. Patterson said the
issue was raised, but he could not remember the exact response except that it
would be the City's responsibility to do it.
Mr. Coffman made the motion that staff be directed to look
into the possibility of a pedestrian crosswalk at that location if and when MoDOT
puts in a traffic light. The motion was seconded by Mayor Hindman and approved
unanimously by voice vote.
Mr. Coffman received a complaint from a bicyclist about gravel
and debris on Old 63. He asked that it be looked into.
Mr. Coffman received another complaint from someone who believed
that the City zoning ordinances include boarding houses as an acceptable use
under R-3 zoning. The caller felt that was being used in some locations as a
loophole to allow for more tenants than would otherwise be allowed in an R-3
apartment building. Mr. Coffman said he was not aware of any boarding houses
in the City, although he was assured that they exist. Mr. Coffman asked for a
report on how many of these boarding houses exist and if the staff feels that
particular zoning definition needs to be reviewed. Mr. John said he has been
through several of these homes and most all of the rooms are used as bedrooms
and the kitchen is shared. Mr. Coffman thought perhaps it was just an enforcement
issue because the definition stipulates that meals are to be provided for compensation.
Mr. Coffman made the motion that staff be directed to report
back on whether this is an appropriate classification or whether it is an enforcement
issue. The motion was seconded by Mr. Janku and approved unanimously by voice
vote.
Ms. Crayton reminded Mr. Patterson that she would be needing
recycled paint. Mr. Patterson reported that the Household Hazardous Waste reopened
on the first of the month. He said they are accumulating some paint and would
not forget her request.
Mr. Janku said the Planning and Zoning Commission is interested
in developing some sort of "tools" to deal with the issue of sidewalks. He referred
the issue to the Commission. He was hopeful they would respond quickly. Mr. Janku
thought they would eventually need input from the Bicycle and Pedestrian Commission
as well.
Mayor Hindman believed that staff thought there was a policy.
He asked Mr. Patterson for his comments.
Mr. Patterson indicated current ordinances provide for the
requirement of sidewalks, or the opportunity to collect for financial instruments
to assure that they are constructed, or for the Council to place conditions on
alternatives. He said there are many areas of opportunity in the current ordinance.
Mr. Patterson explained it is preferable to address variances at the time of
platting so it is consistent with the entire development. He referred to the
first sidewalk variance discussed this evening involving a single lot in a subdivision.
Mr. Patterson remarked in that situation, the City could end up with one type
of walkway, but with the five other lots the City would have no mechanism for
making that occur. In regards to the second variance request granted this evening,
Mr. Patterson said it would appear to be the opportunity to exact the condition
that alternative walkways must be provided prior to final platting. He indicated
those are the kinds of conditions staff has the ability to enforce with the current
ordinance. Ultimately, if there are no sidewalks in place, the City does have
the ability to tax bill after the construction of such.
Mr. Janku commented that perhaps this issue did not need to
be referred to the Planning and Zoning Commission. He thought perhaps the City
just needed a list of "tools", and when the Commission gets a request for a variance,
they could recommend a "tool" from the list of potential options. Mr. Patterson
indicated one of the options staff considered was collecting money for future
construction of sidewalks, but the Council at that time felt it was more important
to have a walkway in place rather than gathering money for the eventual development
of such. He believed alternative walkways should be required at the time of platting,
which would avoid the need for variances on individual lots.
Mayor Hindman wondered if a policy is needed stipulating that
the plat should include a proposed solution if there is some reason why a traditional
sidewalk cannot be constructed. Mr. Patterson did not think there would be anything
wrong with that. He believed the more clearly this issue could be defined, the
better off they would be. Mr. Patterson reported staff has the "tools", but it
is probably not as clearly enunciated as it should be.
Mrs. Crockett suggested directing the staff to come up with
a list of different types of solutions to be applied at the time plats are submitted
for approval. She commented that staff knows best what is workable for different
areas and they could recommend suitable alternatives for Council approval. Mr.
Patterson agreed the platting stage would be the best time to do
that.
Mr. John believed that the City needed a set of written procedures and
standards. He thought this should be in writing to be given to an applicant so
they would understand what is expected of them.
Mrs. Crockett made the motion that the staff be directed to
draw up standards and procedures to be followed for temporary walkways. The motion
was seconded by Mr. Janku and approved unanimously by voice vote.
Mr. Janku stated that he received a request regarding traffic
calming solutions on Texas Avenue near Jackson Street. He was hopeful the police
department, in the short term, could look at enforcement in the area. Mr. Janku
asked the staff to look into what could be done relative to traffic calming for
the area.
Mr. Janku received an inquiry about Haden Park and the problems
residents are having with the water lines. He explained that it is an old water
district the City took over and wondered if there was anything the City could
do to help upgrade the lines. Mr. Janku noted there is also a storm water issue
in the area.
Regarding Council comments, Mr. Campbell suggested routing
constituent concerns not requiring Council action directly to the staff.
Norman Lenhardt, 1118 St. Christopher, spoke about water usage
and the manner in which it is calculated. He noted the person who uses the least
amount in the winter gets penalized the most in the summer. Regarding storm water
detention dams, Mr. Lenhardt said he has never heard what kind of restrictions
exist in regards to the maintenance of them. He also expressed concern about
who would maintain the temporary walkways that had been discussed earlier in
the meeting.
Karen Cupp, 117 Fourth Avenue, commented that residents are
excited about the street improvement project on Fourth Avenue. When the project
is complete, she reported the City should revisit traffic calming in this area
because speeding problems are only going to worsen with the improved street.
Mrs. Crockett asked about the width of Fourth Avenue when
completed. Mr. Patterson believed it would be 28 feet wide. He noted that the
reports staff prepared addressed traffic calming for the area. While studies
were conducted and there is a policy in place, Mr. Patterson said at this time
there is no criteria that would warrant City expenses to be involved for installation
of such.
Mr. Campbell asked if bulb outs and other similar devices
are considered in design standards. Mr. Patterson explained that his department
routinely examines the criteria for bulb outs. Although these devices are not
a standard part of the design, he noted they are certainly a solution if there
is a problem. Mr. Patterson reported bulb outs are not installed routinely at
an intersection because identifiable problems need to be identified before that
kind of investment is made.
Mayor Hindman indicated he would be interested in knowing
how much more it would cost to install a bulb out during construction of an initial
project. He asked the staff to look into what could be done on Fourth Avenue.
William Woodward, 200A Unity Drive, sympathized with the residents
of Fourth Avenue. He was hopeful they would have five foot sidewalks. Mr. Woodward
was also concerned about the sidewalks on Broadway from McBaine to Clinkscales.
Mayor Hindman explained that the staff is working on a proposal for Broadway
sidewalks.
The meeting adjourned at 9:50 p.m.
Respectfully submitted,
Penny
St. Romaine
City
Clerk
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